June, 2009

June 8, 2009

 

The Ellsworth City Council met in regular session on the above date at 7:00 P.M. in the Council Chambers at City Hall.

 

Mayor Stephen Bahan called the meeting to order.  All Council members were present.

 

            Also in attendance were David Smith, Chief of Police; Carey Hipp, City Attorney; Harold Waymaster, Water/Sewer Department; Pastor Phillip Hoppe, Ellsworth Family Connection Center and Linda Denning, Ellsworth County Independent Reporter.

 

            Cole Worrell motioned to approve the consent agenda consisting of Claims Ordinance #A05-0109 and Minutes of the May 16, 2009 meeting.  Irene Pacey seconded the motion.  When put to vote all vote aye.  Motion carried.

 

            Timothy Vandall reported a KDOT strongly recommends the City replace the handi-cap ramps as part of the Downtown Streetscape project.  The modification will increase the expense by approximately $10,000 to $12,000 for the project.  Mr. Vandall next reported progress is being made at the WWTP.  Also, bids are currently being taken for the limestone work for the sign in the TDD project.

 

            Irene Pacey motioned to authorize the City Administrator to sign FAA Grant AIP No. 3-20-0117-06.  Cole Worrell seconded the motion.  When put to vote all vote aye.  Motion carried.

 

            Pastor Phillip Hoppe then addressed Council.  Pastor Hoppe explained Ellsworth Family Connection Center has lost its funding from the Kansas Department of Corrections.  Pastor Hoppe requested the City make a donation to the Center.  After discussion on the matter Cole Worrell motioned to donate an amount not to exceed $2000.00 during Fiscal Year 2010.  Irene Pacey seconded the motion.  When put to vote all vote aye.  Motion carried.

 

            Mayor Bahan noted he had discussed with the City Administrator the condition of the 100 block of Nebraska Avenue.

 

            Chief Smith discussed the current process for issuing nuisance notifications.  Mayor Bahan inquired about the criteria for placing Children at Play signs.  Chief Smith explained the process.

 

            Irene Pacey inquired what the requirements are for building a fence.  Mr. Vandall explained the process for the construction a fence.  Other improvements requiring building permits were discussed.

 

            John Whitmer reported he had been approached by a citizen requesting an alley/right-of-way in the 1300 block of Spring Street be closed or vacated.  Mr. Vandall will research the request with the Street Superintendent.

 

            Cole Worrell requested the Street Department begin replacing signs that are in poor condition.  Mr. Vandall will pass the request on to the Street Department.

 

            Mr. Worrell also requested the Police Department contact the owner of the old rest area which is becoming a nuisance.

 

            Cole Worrell then informed Council Cashco, Inc. is considering installing a wind turbine.  Mr. Vandall has been researching the issue.  The concern for Cashco is while they are researching the option the City will pass an ordinance restricting the construction and operation of wind generators.

 

            Mr. Vandall reported progress continues to be made on the Comprehensive Plan.  The plan is approximately 70% complete.  Mr. Vandall also reported the 2010 Budget is being completed.  A work session will be held in the near future.  Mr. Vandall also noted the Audit of 2008 will be taking place later in the week.

 

            John Whitmer motioned to enter Executive Session with the City Administrator and City Attorney at 8:07 P.M. for the purpose of discussing preliminary matters relating to the acquisition of real property and the Council return to open session at 8:17 P.M.  Irene Pacey seconded the motion.  The executive session is required to protect the City’s financial interest and bargaining position.  When put to vote all vote aye. Motion carried.

 

            Council entered Executive Session at 8:07 P.M. and returned to recessed meeting at 8:17 P.M.  Cole Worrell motioned Council enter Executive Session with the City Administrator at 8:18 P.M. for the purpose of discussing non-elected personnel and the Council return to open session at 8:33 P.M.  Irene Pacey seconded the motion.  When put to vote all vote aye.  Motioned carried.

 

            Council entered Executive Session at 8:18 P.M. and returned to recessed meeting at 8:33 P.M.  Irene Pacey motioned to approve merit increases for an Equipment Operator and the Deputy City Clerk/Treasurer.  Mary Wires seconded the motion.  When put to vote all vote aye.  Motion carried.

 

Cole Worrell motioned Council enter Executive Session with the City Administrator at 8:35 P.M. for the purpose of discussing non-elected personnel and the Council return to open session at 8:40 P.M.  Mary Wires seconded the motion.  When put to vote all vote aye.  Motioned carried.

 

            Council entered Executive Session at 8:35 P.M. and returned to recessed meeting at 8:40 P.M.  No action was taken.

 

            There being no further business on proper motion the meeting was recessed until June 22, 2009 at 7: P.M.

 

 

 

                        Patti L. Booher

                        City Clerk

 

June 22, 2009

 

The Ellsworth City Council met in recessed session on the above date at 7:00 P.M. in the Council Chambers at City Hall.

 

Mayor Stephen Bahan called the meeting to order.  Council members present were Irene Pacey, Alan Stefek, Mary Wires and Cole Worrell.  Council member John Whitmer was absent.

 

            Also in attendance were Timothy Vandall, City Administrator; Carey Hipp, City Attorney; David Smith, Chief of Police; Linda Denning, Ellsworth County Independent Reporter and Sharon Haverkamp.

 

            The Clerk presented several requests for extensions on Water/Sewer terminations.  Alan Stefek motioned to allow the extensions.  Irene Pacey seconded the motion.  When put to vote all vote aye.

 

There were no items for the Consent Agenda.

 

            A review of the Project Board included updates on the Streetscape, the signage in the TDD Project and construction at the WWTP.  The State is still reviewing the final streetscape plans and a change order has been added to the WWTP.

 

            Irene Pacey motioned to approve Pay Estimate #1 for APAC-Kansas, Inc., Shears Division for work completed at the WWTP.  Cole Worrell seconded the motion.  When put to vote all vote aye.  Motion carried.

 

            The Clerk then presented the GAAP Waiver Resolution for 2009.  Alan Stefek motioned to approve the Resolution.  Mary Wires seconded the motion.  When put to vote all vote aye.  Motion carried.  The resolution was numbered 22-0609A.

 

            The Floodplain Ordinance was presented for Council action.  Irene Pacey motioned to approve the ordinance.  Cole Worrell seconded the motion.  When put to vote all vote aye.  Motion carried.  The ordinance was numbered 3001.

 

            The following resolution was presented for Council action:

 

            A RESOLUTION FIXING A TAME AND PLACE AND PROVIDING FOR NOTICE OF A HEARING BEFORE THE GOVERNING BODY OF THE CITY OF ELLSWORTH, KANSAS, AT WHICH THE OWNER, HIS OR HER AGENT, LIENHOLDERS OF RECORD, OCCUPANTS AND OTHER PARTIES IN INTEREST OF STRUCTURES LOCATED WITHIN SAID CITY AND DESCRIBED HEREIN MAY APPEAR AND SHOW CAUSE WHY SUCH STRUCTURES SHOULD NOT BE CONDEMNED AND ORDERED REPAIRED OR DEMOLISHED AS AN UNSAFE OR DANGEROUS STRUCTURE.

 

            Cole Worrell motioned to approve the resolution.  Mary Wires seconded the motion.  When put to vote all vote aye.  Motion carried.  The resolution was numbered 22-0609B.

 

            Mayor Bahan reported he had received a complaint in reference to mailboxes on Aylward Street being blocked by parked vehicles.  Chief Smith will review the situation and will return to Council with his recommendations.

 

            Mr. Vandall reported he has completed further research on the construction and use of wind turbines.  There are currently limited restrictions for the turbines and the City can impose more stringent requirements in the comprehensive plan should they choose.

 

            Mr. Vandall also informed Council he had visited with the Street Superintendent Jim Zamrzla concerning Nebraska Street.  The drainage problem is not on Nebraska Street but rather on E. North Main Street.  Mr. Vandall will contact the Union Pacific Railroad and report his findings to the Council.

 

            Mr. Vandall then presented Council with all deeds associated with the Ellsworth Correctional Facility.  ECF is currently within their boundaries.  The Administrator will continue to work with the Facility in efforts to receive State approval for an expansion.

 

            Mr. Vandall asked if any members of the governing body had questions related to the draft 2010 Budget.  All questions were answered.  Following discussion a Budget Work Session was scheduled for July 6^th at 7:00 P.M.

 

Alan Stefek motioned Council enter Executive Session with the City Administrator at 7:52 P.M. for the purpose of discussing non-elected personnel and the Council return to open session at 7:57 P.M.  Irene Pacey seconded the motion.  When put to vote all vote aye.  Motioned carried.

 

            Council entered Executive Session at 7:52 P.M. and returned to recessed meeting at 7:57 P.M.  Alan Stefek motioned to a approve a merit increase for an a Water Plant Operator from Step 7.5 to Step 8.0 on the City of Ellsworth approved pay plan.  Cole Worrell seconded the motion.  When put to vote all vote aye.  Motion carried.

 

Alan Stefek motioned Council enter Executive Session with the City Administrator at 8:00 P.M. for the purpose of discussing non-elected personnel and the Council return to open session at 8:05 P.M.  Irene seconded the motion.  When put to vote all vote aye.  Motioned carried.

 

            Council entered Executive Session at 8:00 P.M. and returned to recessed meeting at 8:05 P.M.  Cole Worrell motioned to a approve a merit increase for the Chief of Police from Step 8.5 to Step 9.0 on the City of Ellsworth approved pay plan.  Irene Pacey seconded the motion.  When put to vote all vote aye.  Motion carried.

 

            There being no further business on proper motion the meeting was adjourned until July 13, 2009.

 

 

 

                                                            Patti L. Booher

                                                                                    City Clerk

 

May, 2009

May 11, 2009

 

The Ellsworth City Council met in regular session on the above date at 7:00 P.M. in the Council Chambers at City Hall.

 

Mayor Robert Homolka called the meeting to order.  All Council members were present.

 

            Also in attendance were Stephen Bahan, Mayor-elect; Timothy Vandall, City Administrator;  David Smith, Chief of Police; John Kerschener, Water/Sewer Superintendent; Carey Hipp, City Attorney; Johnny Goddard and Bud Hachmeister, Ellsworth Correctional Facility; Dale Weinhold, Jim Homolka, and Loren Dees, Municipal Airport Advisory Board; Brad Waller, HWS Consulting; Linda Denning, Ellsworth County Independent Reporter and Mike Pflughoeft.

 

            Alan Stefek motioned to approve the consent agenda consisting of Claims Ordinance #A04-0109.  John Whitmer seconded the motion.  When put to vote all vote aye.  Motion carried.

 

            Johnny Goddard and Bud Hachmeister, Ellsworth Correctional Facility approached Council to request assistance relocating the water service line at the facility.  ECF is currently bidding to expand the facility by 100 minimum beds.  If the legislature approves the expansion the waterline will need to be relocated.  Following discussion no action was taken.  Council will consider the matter at a later date.

 

            Brad Waller, HWS Consulting, presented Council with the bid tabulation for apron rehabilitation at the Municipal Airport.  Mr. Waller explained each of the proposals.  Following discussion John Whitmer motioned to approve the low bid from Smoky Hill LLC for Apron Rehabilitation with Add Alternates 1, 2 and 3.  Cole Worrell seconded the motion.  When put to vote all vote aye.  Motion carried.  Council instructed the City Administrator and Clerk to verify if additional funding is available for Add Alternate 4.

 

            Chief of Police David Smith gave an update on the creation of the Ellsworth County Crime Stoppers Program.  Following the update he requested funds previously pledged for conviction of the person(s) committing arson within the county be pledged to Crime Stoppers.  Alan Stefek motioned to approve the request.  Irene Pacey seconded the motion.  When put to vote all vote aye.  Motion carried.

 

            Timothy Vandall reported a Downtown Streetscape meeting will be held on May 12, 2009 at 6:30 P.M. at the Antique Mall.  All Council members are invited to attend.  Progress continues on test wells and WWTP.

 

            At this time the Clerk swore in Stephen M. Bahan as Mayor followed by John J. Whitmer and Mary D. Wires as Council members.  Mayor Bahan presided over the rest of the meeting.

 

            Mary Wires nominated Alan Stefek to serve as Council President.  Irene Pacey seconded the motion.  Nominations were closed.  When put to vote all vote aye.  Motion carried.

 

            Mayor Bahan made the following appointments:

 

City Clerk                                           Patti L. Booher

Deputy City Clerk/Treasurer             Angela S. Mueller

City Attorney                                      Carey Hipp of Sherman, Hoffman & Hipp, L.L.C.

Newspaper                                          Ellsworth County Independent Reporter

Depository                                          Citizens State Bank & Trust Company         

Judge                                                   Dale L. Urbanek

Police Chief                                        David C. Smith

 

            Irene Pacey motioned to approve the Mayor’s Appointments.  Cole Worrell seconded the motion.  When put to vote all vote aye.  Motion carried.

 

            Mayor Bahan made the following Committee appointments:

 

Housing Authority                              Rick Garrett

Library Board                                     Charles Huslig

                                                            Mark Klein

Tourism & Convention                      Victor Kumar

                                                            Georgina Bates

                                                            Janet Carswell

                                                            Timothy Vandall

Public Building Commission             Richard Connelly

Planning Commission                                    Mark Parsons

Golf Advisory Board                          Terry Maddox

                                                            Karlton Place

 

            Alan Stefek motioned to approve the Mayor’s committee appointments.  Irene Pacey seconded the motion.  When put to vote all vote aye.  Motion carried.

 

            Irene Pacey motioned to approve the Corporate Authorization Resolution #11-0509A.  The Resolution is required to change approved signatures on file at the City Depository.  Mary Wires seconded the motion.  When put to vote all vote aye.  Motion carried.

 

            Mayor Bahan stated he is glad to be serving as Mayor.

 

            John Kerschner, Water/Sewer Superintendent addressed the request received from ECF earlier in the meeting.  Mr. Kerschner recommended the water line be moved to the east side of the facility rather than being placed in the easement on the west side, should the proposed expansion be approved.

 

            Irene Pacey reminded the Administrator and Police Chief she will be scheduling the quarterly substance abuse meeting.

 

            Cole Worrell requested Don Lyne be contacted concerning lack of progress at the house he has been demolishing.  Chief Smith will contact Mr. Lyne.

 

            Mr. Vandall reported he has changed the language on the City Building Permits.  It now states the City is not responsible for locating property boundaries and it is recommended for new construction of buildings the owner/agent should consult with a survey company.  The Administrator also reported the dilapidated cart shed at the Golf Course will be razed by Street/ECF Parks personal.  Determining owners of cart sheds continues to be difficult.  Mr. Vandall informed Council the Club House will be open on Mondays between Memorial Day and Labor Day.

 

            Mr. Vandall informed Council he will be reviewing the Employee Handbook with Department Heads to determine if any policy changes should be made.  He then explained following State approval of the proposed Plan the Flood Plain Ordinance will be an action item on an upcoming agenda.  Mr. Vandall also reported he has received a request to use a vacant lot owned by the City for tank storage.  Discussion concerning the request ended with the Administrator being instructed to determine if the storage would be harmful to natural resources in the area including the City’s water supply.

 

            Mayor Bahan inquired if the City has considered incorporating a credit/debit card system at the Golf Course.  Mr. Vandall will check on the possibility.

 

            Irene Pacey motioned to enter Executive Session with the City Administrator and City Attorney at 8:20 P.M. for the purpose of discussing preliminary matters relating to the acquisition of real property and the Council return to open session at 8:30 P.M.  Cole Worrell seconded the motion.  The executive session is required to protect the City’s financial interest and bargaining position.  When put to vote all vote aye. Motion carried.

 

            Council entered Executive Session at 8:20 P.M. and returned to recessed meeting at 8:30 P.M.  Alan Stefek motioned Council enter Executive Session with the City Administrator and Attorney at 8:40 P.M. for the purpose of discussing preliminary matters relating to the acquisition of real property and the Council return to open session at 8:40 P.M.  Irene Pacey seconded the motion.  When put to vote all vote aye.  Motion carried.

 

            Council entered Executive Session at 8:30 P.M. and returned to recessed meeting at 8:40 P.M.  Alan Stefek motioned Council enter Executive Session with the City Administrator and Attorney at 8:40 for the purpose of discussing preliminary matters relating to the acquisition of real property and the Council return to open session at 8:50 P.M.  Irene Pacey seconded the motion.  When put to vote all vote aye.  Motion carried.

 

            Council entered Executive Session at 8:40 and returned to the recessed meeting at 8:50 P.M.  Irene Pacey motioned to authorize the City Attorney to pursue land acquisition adjacent to the Municipal Airport.  John Whitmer seconded the motion.  When put to vote all vote aye.

 

            Alan Stefek motioned to hold the recessed Council meeting on May 26, 2009 at 7:00 P.M.  The originally scheduled meeting date falls on Memorial Day which is the 25^th of the month.  John Whitmer seconded the motion.  When put to vote all vote aye.  Motion carried.

 

            There being no further business on proper motion the meeting was recessed until May 26, 2009 at 7: P.M.

 

 

 

                        Patti L. Booher

                        City Clerk

 

 

May 26, 2009

 

The Ellsworth City Council met in recessed session on the above date at 7:00 P.M. in the Council Chambers at City Hall.

 

Mayor Stephen Bahan called the meeting to order.  Council members present were Irene Pacey, Alan Stefek, John Whitmer, Mary Wires and Cole Worrell.

 

            Also in attendance were Timothy Vandall, City Administrator; Carey Hipp, City Attorney; John Kerschner, Water/Sewer Superintendent; David Smith, Chief of Police and Linda Denning, Ellsworth County Independent Reporter.

 

            There were no requests for extensions on Water/Sewer terminations.

 

Irene Pacey motioned to approve the consent agenda consisting of minutes of the April 27 and May 11, 2009 meetings.  Cole Worrell seconded the motion.  When put to vote all vote aye.  Motion carried.

 

            A review of the Project Board included updates on the Streetscape, the signage in the TDD Project and construction at the WWTP.

 

            Alan Stefek motioned to approve Add Alternate #4 on the Apron Rehabilitation Project at the Municipal Airport.  Cole Worrell seconded the motion.  When put to vote all vote aye.  Motion carried.

 

            Timothy Vandall, City Administrator, reviewed changes to the Floodplain Management Ordinance.  No action is requested on the ordinance at this meeting.

 

            The Clerk next read the Proclamation Declaring May 24 – 30 Good Samaritan Society – Ellsworth Village Homecoming Week.  Irene Pacey motioned to approve the Proclamation.  Mary Wires seconded the motion.  When put to vote all vote aye.  Motion carried.

 

            Chief Smith reported the Crime Stoppers Program has begun.  There will be an official press release in the Ellsworth County Independent Reporter on May 4^th.  Chief Smith thanked Council for their support of the program.

 

            John Kerschner, Water/Sewer Superintendent reported construction at the WWTP has begun.  Progress should be visible soon.

 

            Irene Pacey reported the quarterly meeting of the Substance Abuse Committee had been held and there is nothing new to report.

 

            John Whitmer inquired if any bids had been sought to relocate the Waterlines at the Correctional Facility to provide water for a proposed expansion.  Discussion followed including possible funding for the relocation of the line.  Property ownership also was discussed.  Further research will be completed.

 

            Mr. Vandall gave a brief overview of golf course carts and cart sheds.  Mr. Vandall also noted 2010 Budget work continues.  Currently he is waiting for the final assessed value from the County Clerk.  Mr. Vandall’s final report was in reference to a request for use of City land for a storage area.  After review of the possible environmental concerns the project is not currently being considered.

 

            Chief Smith gave an overview of the current procedure used for nuisances.  Following discussion the Chief will consider a different procedure to follow.

 

            There being no further business on proper motion the meeting was adjourned until June 8, 2009.

 

 

 

                                                            Patti L. Booher

                                                                                    City Clerk

 

 

 

April, 2009

April 13, 2009

 

The Ellsworth City Council met in regular session on the above date at 7:00 P.M. in the Council Chambers at City Hall.

 

Mayor Robert Homolka called the meeting to order.  All Council members were present.

 

            Also in attendance were Timothy Vandall, City Administrator;  David Smith, Chief of Police; John Kerschener, Water/Sewer Superintendent; James Zamrzla, Street Superintendent; Linda Denning, Ellsworth County Independent Reporter and Sharon Haverkamp. 

 

            Irene Pacey motioned to approve the consent agenda consisting of the minutes of the March 9 & 23, 2009 meeting and Claims Ordinance #A03-0109.  Cole Worrell seconded the motion.  When put to vote all vote aye.  Motion carried.

 

            Timothy Vandall, City Administrator, gave the following updates on the Project Board; the fence at Alco should be complete within 2 weeks.  The fence is part of the TDD project.  Construction of the City of Ellsworth sign near Gene’s Heartland Foods should begin over the summer.  The sign is also part of the TDD project.

 

            Mr. Vandall then reported construction at the WWTP will begin in early May and should be completed approximately in approximately a year later and progress continues to be made on the Streetscape.  The bid process should begin in May.

 

            The Clerk read the proclamation naming April as Fair Housing Month in the City of Ellsworth.  Alan Stefek motioned to approve the proclamation.  Cole Worrell seconded the motion.  When put to vote all vote aye.  Motion carried.

 

            Jim Zamrzla presented ordinances and the platted map relating to an alley located in Blake’s Addition to the City.  The alley is open but there is no access to it.  Council reviewed the materials and Mrs. Pacey requested Floyd Kempke be contacted concerning access to the alley.

 

            The Chief of Police reported a citizen has been towing a plane from the airport to a shop on State Street to perform maintenance on the aircraft.  The Police Department has informed the individual it is illegal to tow the airplane on City streets.  The owner of the aircraft has requested documentation on the violation and the Chief of Police will provide the information.

 

            Jon Halbgewachs arrived at the meeting at that time and explained to the Council the importance for support of a new state wide comprehensive transportation program.  The following resolution was then presented for Council action:

 

            A RESOLUTION ENDORSING TRANSPORTATION IMPROVEMENTS FOR THE CITY OF ELLSWORTH, KANSAS CONCERNING THE ENACTMENT BY THE KANSAS LEGISLATURE OF A NEW STATE WIDE COMPREHENSIVE TRANSPORTATION PROGRAM.

 

            Cole Worrell motioned to approve the resolution.  Alan Stefek seconded the motion.  When put to vote all vote aye.  Motion carried.  The resolution was numbered 13-0409A.

            Alan Stefek inquired if it is required by ordinance the City Administrator act solely as City Inspector or if others are permitted to assist with the responsibilities of the position.  Following discussion it was determined the Street Supervisor will work with the Administrator on future Inspector duties.

 

            Mr. Vandall reported an Employee Retreat is scheduled on April 15^th from 1:00 to 5:00 P.M.  The 2010 Budget will be discussed.  Mr. Vandall also noted Department Heads have been preparing requests for their departments for the 2010 budget.  Mr. Vandall’s goal is to keep a stable mill levy for the City.

 

            Mr. Vandall will be meeting with the Streetscape architect, Bill Morris on April 14^th to review and become better informed on the project.  Mr. Vandall reported Ellsworth Family Connections Center has received notification their State Funding has been cut by $11,000.  Mr. Vandall will be meeting with a member of their board later in the week to determine what help, if any, the City will be able to provide.

 

            The airport apron project continues to make progress.  John Whitmer inquired if are any developments on other projects be planned at the airport.  An Executive Session will be held following other business to discuss the proposed plans.

 

            The Clerk reported the 2009 Budget is being closely monitored and should a budget amendment be required it will be presented in November or December.

 

            John Whitmer motioned Council enter Executive Session with the City Administrator at 7:33 P.M. for the purpose of discussing preliminary matters relating to the acquisition of real property and the Council return to open session at 8:05 P.M.  Irene Pacey seconded the motion. The executive session is required to protect the City’s financial interest and bargaining position.  When put to vote all vote aye. Motion carried.

 

            Council entered in Executive Session at 7:33 P.M. and returned to recessed meeting at 8:03 P.M.  No action was taken.

 

            There being no further business on proper motion the meeting was recessed until April 27, 2009 at 7: P.M.

 

 

 

                        Patti L. Booher

                        City Clerk

 

 

April 27, 2009

 

The Ellsworth City Council met in regular session on the above date at 7:00 P.M. in the Council Chambers at City Hall.

 

Mayor Robert Homolka called the meeting to order.  Council members present were Irene Pacey, Alan Stefek, John Whitmer, Mary Wires and Cole Worrell.

 

            Also in attendance were Timothy Vandall, City Administrator; Carey Hipp, City Attorney; Linda Denning, Ellsworth County Independent Reporter and Sharon Haverkamp.  Chris Cain arrived at the meeting at 7:05 P.M. and Harold Waymaster arrived at 7:10 P.M.

 

            The Clerk presented a request for an extension of a pending water/sewer termination.  Alan Stefek motioned to approve the request.  Cole Worrell seconded the motion.  When put to vote all vote aye.  Motion carried.

 

Cole Worrell motioned to approve the consent agenda consisting of minutes of the April 13, 2009 meeting.  John Whitmer seconded the motion.  When put to vote all vote aye.  Motion carried.

 

            A review of the Project Board included Timothy Vandall, City Administrator, informing Council progress continues to be made on the test wells.  Mr. Vandall inquired if any Council members had any recommendations for additional/different uses for the Recreation Center.  It is currently used for storage.

 

            Mr. Vandall reported the final Downtown Streetscape plans have been submitted to the State for approval.  Once approved bidding will begin.

 

            Mayor Homolka requested Building Permits include a disclaimer similar to “the City is not responsible for determining property boundaries.  It is recommended for new construction of buildings you consult with a survey company.”  The language will be added.

 

            Chris Cain requested an extension until May 31^st on his water/sewer termination.  Irene Pacey motioned to approve the request.  John Whitmer seconded the motion.  When put to vote all vote aye.  Motion carried.

 

            Cole Worrell requested the emergency siren at Ellsworth Correctional Facility be tested.  Mr. Worrell was unable to here the siren during a recent tornado warning.  Mr. Vandall will have the Fire Chief check the siren for proper operation.

 

            Mr. Vandall reported he and the Chief of Police have met with Darrell Choitz concerning towing aircraft on city streets.  Mr. Choitz has received copies of ordinances and state statutes regarding the issue.

 

            The next item Mr. Vandall reported on is the condition of a cart shed at the municipal golf course.  The shed is close to collapsing.  The shed is owned privately but is on City property.  Mr. Vandall then inquired the reasoning behind closing the golf course on Mondays.  Mr. Vandall will contact the Golf Course Superintendent concerning these matters.

 

            Alan Stefek motioned to enter Executive Session with the City Administrator and City Attorney at 7:35 P.M. for the purpose of discussing preliminary matters relating to the acquisition of real property and the Council return to open session at 7:45 P.M.  Irene Pacey seconded the motion.  The executive session is required to protect the City’s financial interest and bargaining position.  When put to vote all vote aye. Motion carried.

 

            Council entered Executive Session at 7:35 P.M. and returned to recessed meeting at 7:45 P.M.  John Whitmer motioned Council enter Executive Session with the City Administrator at 7:46 P.M. for the purpose of discussing non-elected personnel and the Council return to the open session at 7:56 P.M.  Cole Worrell seconded the motion. The executive session is required to protect the privacy interests of an identifiable individual.  When put to vote all vote aye. Motion carried.

 

            Council entered in Executive Session at 7:35 P.M. and returned to recessed meeting at 7:46 P.M.  Alan Stefek motioned Council enter Executive Session with the City Administrator at 7:46 P.M. for the purpose of discussing non-elected personnel and the Council return to open session at 8:05 P.M.

 

            Council entered Executive Session at 7:46 P.M. and returned to recessed meeting at 8:05 P.M.  Alan Stefek motioned to increase the Golf Course Superintendent to a step 5 on the City of Ellsworth approved pay plan.  John Whitmer seconded the motion.  When put to vote all vote aye.  Motion carried.

 

            There being no further business on proper motion the meeting was adjourned until May 11, 2009.

 

 

 

                                                            Patti L. Booher

                                                                                    City Clerk

 

March, 2009

March 9, 2009

 

The Ellsworth City Council met in regular session on the above date at 7:00 P.M. in the Council Chambers at City Hall.

 

Mayor Robert Homolka called the meeting to order.  Council members present were Irene Pacey, Alan Stefek, John Whitmer, Mary Wires and Cole Worrell.

 

            Also in attendance were Timothy Vandall, City Administrator; Carey Hipp, City Attorney; David Smith, Chief of Police; John Kerschener, Water/Sewer Superintendent; Jam Zamrzla, Street Superintendent; Linda Denning, Ellsworth County Independent Reporter and Sharon Haverkamp.

 

            Alan Stefek motioned to approve the consent agenda consisting of the minutes of the February 23, 2009 meeting and Claims Ordinance #A02-0109.  Irene Pacey seconded the motion.  When put to vote all vote aye.  Motion carried.

 

            Timothy Vandall, City Administrator, had no updates for items on the Project Board.

 

            The Clerk next presented a resolution replacing Jonathan Mitchell, previous Administrator with Timothy Vandall, current Administrator on the City Depository signature card.  Irene Pacey motioned to approve the resolution.  Cole Worrell seconded the motion.  When put to vote all vote aye.  Motion carried.  The resolution was numbered 09-0309A.

 

            Jim Zamrzla, Street Superintendent requested Council guidance for the proposed Chip and Seal Project for 2009.  Due to cut backs at the State level the City may not receive the all the funding budgeted for the fiscal year.  Mr. Zamrzla requested the program be postponed for one year and the funds received each year be budgeted the following year.

 

            The Mayor indicated crack sealing would have to become a priority if the streets were not going to receive Chip and Seal in 2009.  No formal action was taken.

 

            David Smith, Chief of Police invited all Council members to an informational session on the prospect of starting a Crime Stoppers program for the County and cities within the County.  The meeting will be held Tuesday March 17^th at 7:00 P.M. in Council Chambers.

 

            Irene Pacey inquired if the previous administrator had informed Mr. Vandall of an alley in Blake’s Addition to the City that is open but has no access.  Mr. Vandall was unaware of the issue, but will be seeking further information.

 

            Alan Stefek requested the Police Department verify all structures within the City have the assigned number prominently displayed per ordinance #2945.  The Chief will remind the officers to watch for non-numbered buildings.

 

            Carey Hipp, City Attorney, informed Council she has been involved with the possible creation of a Crime Stoppers Program and has been working with the Chief of Police and other Law Enforcement Officials within the County.

 

            Mr. Vandall reported he is becoming more educated on projects currently under way in the City.  A pre-construction meeting for the WWTP is scheduled for March 11^th and he will be conversing with Bill Morris in reference to the Downtown Streetscape.  Mr. Vandall also reported progress continues to be made for the signage in the Transportation Development District.

 

            John Whitmer motioned Council enter Executive Session with the City Administrator, Clerk and Street Superintendant at 7:33 P.M. for the purpose of discussing personnel matters for non-elected personnel and the Council return to the open session at 7:43 P.M.  Alan Stefek seconded the motion. The executive session is required to protect the privacy interests of an identifiable individual.  When put to vote all vote aye. Motion carried.

 

            Council entered in Executive Session at 7:33 P.M. and returned to recessed meeting at 7:43 P.M.  Alan Stefek motioned to move the Inmate Detail Supervisor from a step 3 to a step 4 on the approved City of Ellsworth Pay Scale.  John Whitmer seconded the motion.  When put to vote all vote aye.  Motion carried.

 

            There being no further business on proper motion the meeting was recessed until March 23, 2009 at 7: P.M.

 

 

 

                        Patti L. Booher

                        City Clerk

 

 

March 23, 2009

 

The Ellsworth City Council met in regular session on the above date at 7:00 P.M. in the Council Chambers at City Hall.

 

Mayor Robert Homolka called the meeting to order.  Council members present were Irene Pacey, Alan Stefek, John Whitmer, Mary Wires and Cole Worrell.

 

            Also in attendance were Timothy Vandall, City Administrator; Carey Hipp, City Attorney; David Smith, Chief of Police; John Kerschner, Water/Sewer Superintendent and Linda Denning, Ellsworth County Independent Reporter.

 

            One utility costumer was present and the Clerk presented a request for another for a time extension on their pending water/sewer terminations.  Cole Worrell motioned to approve the requests.  Irene Pacey seconded the motion.  When put to vote all vote aye.  Motion carried.

 

            The Clerk informed Council new (used) curtains for the stage in the gym were made available from the High School.  The Clerk asked for Council approval to replace the current curtains with those from the school.  Council indicated the curtains should be replaced.

 

                        There were no items on the consent agenda.

 

            A review of the Project Board included Timothy Vandall, City Administrator, informing Council work continues on the test wells and is progressing well.  Mr. Vandall inquired if any Council members had any recommendations for additional/different uses for the Recreation Center.  It is currently used for storage.

 

            Mr. Vandall next reported construction should commence soon on the WWTP and should be complete in May, 2010 and he is continuing to work on the signage and fencing in the Transportation District.  Mr. Vandall is also working with William Morris on the Downtown Streetscape Project.  Mr. Vandall will work to have more information on the project available at the meeting on April 13^th.         

 

            The next item on the agenda was the City of Ellsworth Identity Theft Prevention Program.  The Clerk explained the program is required by the FTC and is designed to protect utility customers.  Irene Pacey motioned to approve the Program.  Cole Worrell seconded the motion.  When put to vote all vote aye.  Motion carried.

 

            A resolution authorizing Timothy Vandall as the designated official of the City of Ellsworth for the KDH&E State Revolving Loan for the Waste Water Treatment Plant improvements was presented for Council action.  John Whitmer motioned to approve the resolution.  Mary Wires seconded the motion.  When put to vote all vote aye.  Motion carried.  The resolution was then numbered 23-0309A.

 

            Irene Pacey then motioned to authorize Timothy Vandall as Certifying Official for all current FAA Grants.  John Whitmer seconded the motion.  When put to vote all vote aye.  Motion carried.

 

            David Smith, Chief or Police then gave Council an update on the formation of the Crime Stoppers Program.  The Chief requested the funds pledged as a reward for information and conviction in the recent fires be pledged as seed money for Crime Stoppers.  No action was taken.

 

            Irene Pacey reminded the Administrator and Chief of Police there would be an upcoming Substance Abuse Program Meeting.

 

            Mr. Vandall reported he had attended a Municipal Finance Program presented by the League of Kansas Municipalities and he will begin distributing budget request sheets to department heads in order to start preparing the 2010 Budget.  Mr. Vandall is also considering an inventory of City property be conducted.  The inventory will serve as an indication of needs for the 2010 and following years’ budgets.

 

            Mr. Vandall also informed Council he has been working diligently to complete paperwork for all grants currently awarded to the City.  The Disc Golf Course should be completed sometime in May and a review of damage from last year’s hail storm is being completed to determine insurance proceeds are applied appropriately.  Also reported by Mr. Vandall was a request from Jim Zamrzla to postpone chip-seal this year with a concentration on crack sealing instead.

 

            Preliminary plans have been received for the apron at the airport and are being reviewed.  In other airport information Mr. Vandall reported a spill kit has been purchased and is in place near the fuel pump.

 

            Irene Pacey motioned Council enter Executive Session with the City Administrator and Attorney at 7:30 P.M. for the purpose of discussing preliminary matters relating to the acquisition of real property and the Council return to the open session at 7:45 P.M.  Cole Worrell seconded the motion.. The executive session is required to protect the City’s financial interest and bargaining position.  When put to vote all vote aye. Motion carried.

 

            Council entered in Executive Session at 7:30 P.M. and returned to recessed meeting at 7:45 P.M.  John Whitmer motioned Council enter Executive Session with the City Administrator at and City Attorney at 7:45 P.M. for the purpose of discussing preliminary matters relating to the acquisition of real property and the Council return to the open session at 7:50 P.M.  Cole Worrell seconded the motion. The executive session is required to protect the City’s financial interest and bargaining position.  When put to vote all vote aye. Motion carried.

 

            Council entered in Executive Session at 7:45 P.M. and returned to recessed meeting at 7:50 P.M.  No action was taken.

 

            There being no further business on proper motion the meeting was adjourned until April 13, 2009.

 

 

 

                                                            Patti L. Booher

                                                                                    City Clerk