July, 2009 Minutes
July 6, 2009
The Ellsworth City Council held a Special Meeting at 6:00 P.M. on the above date in Council Chambers at City Hall for the purpose of a conducting a 2010 Budget Work Session.
Mayor Stephen Bahan opened the meeting with the following Council members present Irene Pacey, Alan Stefek, John Whitmer, Mary Wires and Cole Worrell.
Also in attendance was Timothy Vandall, City Administrator.
Mr. Vandall reviewed the Proposed 2010 Budget for all funds.
There being no further business on proper motion the meeting was recessed.
Patti L. Booher
City Clerk
July 13, 2009
The Ellsworth City Council met in regular session on the above date at 7:00 P.M. in the Council Chambers at City Hall.
Mayor Stephen Bahan called the meeting to order. Council members present were Alan Stefek, John Whitmer, Mary Wires and Cole Worrell. Council member Irene Pacey was absent.
Also in attendance were David Smith, Chief of Police; John Kerschner, Water/Sewer Department; Ron Tenbrink, Recreation Director; Curt Glaser, Kristen Haase, First Bank Kansas and Linda Denning, Ellsworth County Independent Reporter.
Cole Worrell motioned to approve the consent agenda consisting of Claims Ordinance #A06-0109 and Minutes of the June 8th with corrections and the June 22nd, 2009 meetings. Mary Wires seconded the motion. When put to vote all vote aye. Motion carried.
Timothy Vandall reported the Downtown Streetscape project has been approved by the KDOT. The bid process for construction of the project has started and bids will be opened prior August 10th meeting. John Kerschner reported on the progress being made at the Waste Water Treatment Plant.
The Contract for Architectural/Engineering Services (Cost Plus Net Fee Agreement) was presented for Council action. The contract is William Morris as Project Manager and Architect of the Downtown Street Project. Alan Stefek motioned to approve the contract. Cole Worrell seconded the motion. When put to vote all vote aye. Motion carried.
Cole Worrell then motioned to approve Pay Estimate #2 for APAC-Kansas, Inc., Shears Division. Mary Wires seconded the motion. When put to vote all vote aye. Motion carried.
The following ordinance was presented for Council action:
AN ORDINANCE APPROVING THE PLAT OF FIRST BANK KANSAS ADDITION, BEING A REPLAT OF AYLWARD ADDITION AND A PORTION OF HOSPITAL ADDITION IN THE CITY OF ELLSWORTH, ELLSWORTH COUNTY, KANSAS.
Curt Glaser, First Bank Kansas presented the plat and explained changes to the Aylward and Hospital Additions. Following explanation Alan Stefek motioned to approve the ordinance. John Whitmer seconded the motion. When put to vote all vote aye. Motion carried. The ordinance was numbered 3002.
The Chief of Police gave a brief update on a nuisance property on Lincoln Avenue. The inside of the home is being cleaned and appropriate steps are being taken to abate the dangerous structures.
Ron Tenbrink, Recreation Director, recommended the City assume responsibility of the CATS In Action Program. The program began as a grant through the Ellsworth County Extension Office. The funds for the grant have been expended. Following discussion Council instructed Mr. Tenbrink to calculate the cost of the program and return to Council to report with his findings.
Cole Worrell inquired if the City is a member of Kansas One Call. Currently the City is not participating in the program. The Administrator will check on requirements and expense associated with the program. John Whitmer then inquired if the Administrator had visited with Bob Panzer concerning the closing of a City street. Mr. Vandall reported he had and recommended Council drive by the area in question. Mr. Kerschner indicated he would not be in favor of closing the street.
Construction of the Apron Rehabilitation will begin soon. Construction should be completed within 50 days once started. Also, success has been seen at the driving range. Josh Webb will continue to monitor progress.
Mr. Vandall informed Council John Riggs of Riggs & Associates will be holding a public meeting with an update of the Comprehensive Plan to date. The meeting is scheduled for Wednesday July 29th at 1:00 P.M. Mr. Vandall also reported he continues to work with Jim Zamrzla, Street Superintendent, to issue building permits.
Alan Stefek motioned to enter Executive Session with the City Administrator and Water/Sewer Superintendent at 7:50 P.M. for the purpose of discussing preliminary matters relating to the acquisition of real property and the Council return to open session at 8:00 P.M. Mary Wires seconded the motion. The executive session is required to protect the City’s financial interest and bargaining position. When put to vote all vote aye. Motion carried.
Council entered Executive Session at 7:50 P.M. and returned to the regular meeting at 8:00 P.M. Cole Worrell motioned Council enter Executive Session with the City Administrator at 8:01 P.M. for the purpose of discussing non-elected personnel and the Council return to open session at 8:11 P.M. The executive session is required to protect the privacy interests of an identifiable individual. John Whitmer seconded the motion. When put to vote all vote aye. Motioned carried.
Council entered Executive Session at 8:01 P.M. and returned to the regular meeting at 8:11 P.M. No action was taken.
There being no further business on proper motion the meeting was recessed until July 27, 2009 at 7: P.M.
Patti L. Booher
City Clerk
July 27, 2009
The Ellsworth City Council met in recessed session on the above date at 7:00 P.M. in the Council Chambers at City Hall.
Mayor Stephen Bahan called the meeting to order. Council members present were Irene Pacey, Alan Stefek, Mary Wires and Cole Worrell. Council member John Whitmer was absent.
Also in attendance were Timothy Vandall, City Administrator; Carey Hipp, City Attorney; Ron Tenbrink, Recreation Director and Linda Denning, Ellsworth County Independent.
The Clerk presented several requests for extensions for Water/Sewer terminations. Irene Pacey motioned to approve the extensions. Alan Stefek seconded the motion. When put to vote all vote aye. Motion carried.
Timothy Vandall, City Administrator, reviewed the Project Board. Updates reported included construction beginning soon on the sign in the Transportation Development District and the WWTP construction is on schedule. An additional change order for the project has been received and will be reviewed by the Water/Sewer Superintendent prior to any action on the change order.
Mr. Vandall then requested Council guidance regarding trees included in the Streetscape Project. Following discussion Council instructed Mr. Vandall to draft a new Ordinance removing the Newport Plum and Winterking Hawthorne and replacing them with the Japanese Lilac, City Sprite Zelkova, Paperbark Maple and Chinese Pistache.
Alan Stefek then motioned to publish the notice of the 2010 Budget Public Hearing. The Hearing will be held on August 10, 2009 at 6:45 P.M. Cole Worrell seconded the motion. When put to vote all vote aye. Motion carried.
Irene Pacey next motioned to approve the minutes from the July 13, 2009 meeting with corrections. Cole Worrell seconded the motion. When put to vote all vote aye. Motion carried.
Ron Tenbrink, Recreation Director reported after reviewing the expenses associated with the Cats in Action program the Recreation Department budget would be absorb the additional cost. Council instructed Mr. Tenbrink to include the program as part of the recreational programs offerings for citizens.
Cole Worrell inquired if Don Lyne had been contacted in regards to his house located at First Street and Missouri Avenue. Mr. Vandall will contact Mr. Lyne. Mr. Worrell also recommended the Street Superintendent consult with Kirkham Michael to review State specifications for street signs.
Alan Stefek inquired if an exception can be made at the Golf Course for a Season Pass for an individual that has just taken up the game more than halfway through the year. Current policy requires customers pay for the entire year regardless of the date they begin their membership. After discussion Council agreed to an exception for Sam Karst.
Irene Pacey reminded the Administrator the Street Department needs to continue to identify signs throughout the City in need of repair, repainted or replacement. Mr. Vandall will pass the reminder the Street Superintendent.
Mrs. Pacey also inquired if any changes have been made to the water production or distribution process. Mrs. Pacey reported the water at her home has been a different quality than in the past. Mr. Vandall will visit with the Water/Sewer Superintendent regarding the issue.
Mr. Stefek requested the Police Department be more active in checking buildings for street numbers.
Carey Hipp, City Attorney recommended requesting the County waive some or all of the tipping fees at the Sanitary Landfill when the City removes a nuisance or dangerous structure.
Mr. Vandall reported that at the Street Superintendents’ recommendation, Nebraska Street will remain closed. Following discussion Council agreed with the Street Superintendents’ recommendation. Mr. Worrell stated his concern with the wash out at the corner of First Street and Nebraska Avenue. This concern will be communicated to the Street Department.
Mr. Vandall then informed Council that in conjunction with the Comprehensive Plan the City may want to consider also sending out a Community Satisfaction Survey. Mr. Vandall will have more information on the possibility of the survey at a later date.
Mr. Vandall then reported he has submitted a KLINK Grant application to KDOT. The grant would help with the expense of repaving of Douglas Avenue. Mr. Vandall next presented a map of Ellsworth Correctional Facility with proposed development.
In regards to a question concerning the mowing of greens at the Golf Course Mr. Vandall reported during dry weather the superintendent will not mow every day but will mow 6 of 7 days. The Superintendents’ concern is if the greens cut daily it may cause them to burn and need to be replaced.
Irene Pacey motioned Council enter Executive Session with the City Administrator, City Attorney and Recreation Director at 7:40 P.M. for the purpose of discussing non-elected personnel and the Council return to open session at 7:50 P.M. Cole Worrell seconded the motion. When put to vote all vote aye. Motioned carried. The executive session is required to protect the privacy interests of an identifiable individual.
Council entered Executive Session at 7:40 P.M. and returned to the recessed meeting at 7:50 P.M. No action was taken.
There being no further business on proper motion the meeting was adjourned until August 10, 2009.
Patti L. Booher
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