May, 2009
May 11, 2009
The Ellsworth City Council met in regular session on the above date at 7:00 P.M. in the Council Chambers at City Hall.
Mayor Robert Homolka called the meeting to order. All Council members were present.
Also in attendance were Stephen Bahan, Mayor-elect; Timothy Vandall, City Administrator; David Smith, Chief of Police; John Kerschener, Water/Sewer Superintendent; Carey Hipp, City Attorney; Johnny Goddard and Bud Hachmeister, Ellsworth Correctional Facility; Dale Weinhold, Jim Homolka, and Loren Dees, Municipal Airport Advisory Board; Brad Waller, HWS Consulting; Linda Denning, Ellsworth County Independent Reporter and Mike Pflughoeft.
Alan Stefek motioned to approve the consent agenda consisting of Claims Ordinance #A04-0109. John Whitmer seconded the motion. When put to vote all vote aye. Motion carried.
Johnny Goddard and Bud Hachmeister, Ellsworth Correctional Facility approached Council to request assistance relocating the water service line at the facility. ECF is currently bidding to expand the facility by 100 minimum beds. If the legislature approves the expansion the waterline will need to be relocated. Following discussion no action was taken. Council will consider the matter at a later date.
Brad Waller, HWS Consulting, presented Council with the bid tabulation for apron rehabilitation at the Municipal Airport. Mr. Waller explained each of the proposals. Following discussion John Whitmer motioned to approve the low bid from Smoky Hill LLC for Apron Rehabilitation with Add Alternates 1, 2 and 3. Cole Worrell seconded the motion. When put to vote all vote aye. Motion carried. Council instructed the City Administrator and Clerk to verify if additional funding is available for Add Alternate 4.
Chief of Police David Smith gave an update on the creation of the Ellsworth County Crime Stoppers Program. Following the update he requested funds previously pledged for conviction of the person(s) committing arson within the county be pledged to Crime Stoppers. Alan Stefek motioned to approve the request. Irene Pacey seconded the motion. When put to vote all vote aye. Motion carried.
Timothy Vandall reported a Downtown Streetscape meeting will be held on May 12, 2009 at 6:30 P.M. at the Antique Mall. All Council members are invited to attend. Progress continues on test wells and WWTP.
At this time the Clerk swore in Stephen M. Bahan as Mayor followed by John J. Whitmer and Mary D. Wires as Council members. Mayor Bahan presided over the rest of the meeting.
Mary Wires nominated Alan Stefek to serve as Council President. Irene Pacey seconded the motion. Nominations were closed. When put to vote all vote aye. Motion carried.
Mayor Bahan made the following appointments:
City Clerk Patti L. Booher
Deputy City Clerk/Treasurer Angela S. Mueller
City Attorney Carey Hipp of Sherman, Hoffman & Hipp, L.L.C.
Newspaper Ellsworth County Independent Reporter
Depository Citizens State Bank & Trust Company
Judge Dale L. Urbanek
Police Chief David C. Smith
Irene Pacey motioned to approve the Mayor’s Appointments. Cole Worrell seconded the motion. When put to vote all vote aye. Motion carried.
Mayor Bahan made the following Committee appointments:
Housing Authority Rick Garrett
Library Board Charles Huslig
Mark Klein
Tourism & Convention Victor Kumar
Georgina Bates
Janet Carswell
Timothy Vandall
Public Building Commission Richard Connelly
Planning Commission Mark Parsons
Golf Advisory Board Terry Maddox
Karlton Place
Alan Stefek motioned to approve the Mayor’s committee appointments. Irene Pacey seconded the motion. When put to vote all vote aye. Motion carried.
Irene Pacey motioned to approve the Corporate Authorization Resolution #11-0509A. The Resolution is required to change approved signatures on file at the City Depository. Mary Wires seconded the motion. When put to vote all vote aye. Motion carried.
Mayor Bahan stated he is glad to be serving as Mayor.
John Kerschner, Water/Sewer Superintendent addressed the request received from ECF earlier in the meeting. Mr. Kerschner recommended the water line be moved to the east side of the facility rather than being placed in the easement on the west side, should the proposed expansion be approved.
Irene Pacey reminded the Administrator and Police Chief she will be scheduling the quarterly substance abuse meeting.
Cole Worrell requested Don Lyne be contacted concerning lack of progress at the house he has been demolishing. Chief Smith will contact Mr. Lyne.
Mr. Vandall reported he has changed the language on the City Building Permits. It now states the City is not responsible for locating property boundaries and it is recommended for new construction of buildings the owner/agent should consult with a survey company. The Administrator also reported the dilapidated cart shed at the Golf Course will be razed by Street/ECF Parks personal. Determining owners of cart sheds continues to be difficult. Mr. Vandall informed Council the Club House will be open on Mondays between Memorial Day and Labor Day.
Mr. Vandall informed Council he will be reviewing the Employee Handbook with Department Heads to determine if any policy changes should be made. He then explained following State approval of the proposed Plan the Flood Plain Ordinance will be an action item on an upcoming agenda. Mr. Vandall also reported he has received a request to use a vacant lot owned by the City for tank storage. Discussion concerning the request ended with the Administrator being instructed to determine if the storage would be harmful to natural resources in the area including the City’s water supply.
Mayor Bahan inquired if the City has considered incorporating a credit/debit card system at the Golf Course. Mr. Vandall will check on the possibility.
Irene Pacey motioned to enter Executive Session with the City Administrator and City Attorney at 8:20 P.M. for the purpose of discussing preliminary matters relating to the acquisition of real property and the Council return to open session at 8:30 P.M. Cole Worrell seconded the motion. The executive session is required to protect the City’s financial interest and bargaining position. When put to vote all vote aye. Motion carried.
Council entered Executive Session at 8:20 P.M. and returned to recessed meeting at 8:30 P.M. Alan Stefek motioned Council enter Executive Session with the City Administrator and Attorney at 8:40 P.M. for the purpose of discussing preliminary matters relating to the acquisition of real property and the Council return to open session at 8:40 P.M. Irene Pacey seconded the motion. When put to vote all vote aye. Motion carried.
Council entered Executive Session at 8:30 P.M. and returned to recessed meeting at 8:40 P.M. Alan Stefek motioned Council enter Executive Session with the City Administrator and Attorney at 8:40 for the purpose of discussing preliminary matters relating to the acquisition of real property and the Council return to open session at 8:50 P.M. Irene Pacey seconded the motion. When put to vote all vote aye. Motion carried.
Council entered Executive Session at 8:40 and returned to the recessed meeting at 8:50 P.M. Irene Pacey motioned to authorize the City Attorney to pursue land acquisition adjacent to the Municipal Airport. John Whitmer seconded the motion. When put to vote all vote aye.
Alan Stefek motioned to hold the recessed Council meeting on May 26, 2009 at 7:00 P.M. The originally scheduled meeting date falls on Memorial Day which is the 25th of the month. John Whitmer seconded the motion. When put to vote all vote aye. Motion carried.
There being no further business on proper motion the meeting was recessed until May 26, 2009 at 7: P.M.
Patti L. Booher
City Clerk
May 26, 2009
The Ellsworth City Council met in recessed session on the above date at 7:00 P.M. in the Council Chambers at City Hall.
Mayor Stephen Bahan called the meeting to order. Council members present were Irene Pacey, Alan Stefek, John Whitmer, Mary Wires and Cole Worrell.
Also in attendance were Timothy Vandall, City Administrator; Carey Hipp, City Attorney; John Kerschner, Water/Sewer Superintendent; David Smith, Chief of Police and Linda Denning, Ellsworth County Independent Reporter.
There were no requests for extensions on Water/Sewer terminations.
Irene Pacey motioned to approve the consent agenda consisting of minutes of the April 27 and May 11, 2009 meetings. Cole Worrell seconded the motion. When put to vote all vote aye. Motion carried.
A review of the Project Board included updates on the Streetscape, the signage in the TDD Project and construction at the WWTP.
Alan Stefek motioned to approve Add Alternate #4 on the Apron Rehabilitation Project at the Municipal Airport. Cole Worrell seconded the motion. When put to vote all vote aye. Motion carried.
Timothy Vandall, City Administrator, reviewed changes to the Floodplain Management Ordinance. No action is requested on the ordinance at this meeting.
The Clerk next read the Proclamation Declaring May 24 – 30 Good Samaritan Society – Ellsworth Village Homecoming Week. Irene Pacey motioned to approve the Proclamation. Mary Wires seconded the motion. When put to vote all vote aye. Motion carried.
Chief Smith reported the Crime Stoppers Program has begun. There will be an official press release in the Ellsworth County Independent Reporter on May 4th. Chief Smith thanked Council for their support of the program.
John Kerschner, Water/Sewer Superintendent reported construction at the WWTP has begun. Progress should be visible soon.
Irene Pacey reported the quarterly meeting of the Substance Abuse Committee had been held and there is nothing new to report.
John Whitmer inquired if any bids had been sought to relocate the Waterlines at the Correctional Facility to provide water for a proposed expansion. Discussion followed including possible funding for the relocation of the line. Property ownership also was discussed. Further research will be completed.
Mr. Vandall gave a brief overview of golf course carts and cart sheds. Mr. Vandall also noted 2010 Budget work continues. Currently he is waiting for the final assessed value from the County Clerk. Mr. Vandall’s final report was in reference to a request for use of City land for a storage area. After review of the possible environmental concerns the project is not currently being considered.
Chief Smith gave an overview of the current procedure used for nuisances. Following discussion the Chief will consider a different procedure to follow.
There being no further business on proper motion the meeting was adjourned until June 8, 2009.
Patti L. Booher
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