City Of Ellsworth Kansas Minutes
February 2, 2010
The Ellsworth City Council held a special meeting on the above date at 2:00 P.M. at the Village Mall. Those present were Mayor Stephen Bahan and Council members Alan Stefek, John Whitmer and Cole Worrell.
The purpose of the meeting was to discuss the Downtown Streetscape Project. No formal action was taken and the meeting was adjourned on proper motion.
Patti L. Booher
City Clerk
February 8, 2010
The Ellsworth City Council met in regular session on the above date at 7:00 P.M. in the Council Chambers at City Hall.
Mayor Stephen Bahan called the meeting to order. Council members present were Irene Pacey, Alan Stefek, John Whitmer, Mary Wires and Cole Worrell.
Also in attendance were Timothy Vandall, City Administrator; Carey Hipp, City Attorney; Adam Larsen Water/Sewer Superintendent; Linda Denning, Ellsworth County Independent Reporter; Jamie Rathbun, Heather West, MaryAnn Fredrickson, Smoky Hill Child Care Foundation and Keith Adams.
The first item of business was the consent agenda consisting of the minutes from the January 25, 2010 meeting and Claims Ordinance #A01-0110. Cole Worrell motioned to approve the consent agenda. John Whitmer seconded the motion. When put to vote all vote aye. Motion carried.
Jamie Rathbun, Smoky Hill Child Care Foundation, addressed Council. Ms. Rathbun explained the foundation has been working to improve child care options in the City/County. The foundation is requesting the City donate land to build a child care facility. Other locations have been considered but have not met all the KDH&E standards. The group is requesting the donation of City owned lots in the Homolka Subdivision. There is a concern there is ground contamination on the lots. Further investigation will be needed to determine if the site is acceptable. The Council is in favor of the location.
Keith Adams next approached Council. Mr. Adams is unhappy with Eagle Communications due to increases in monthly billing and frequent outages. Mr. Adams also noted the corner of Aylward Avenue and Novak Street continues to have standing water.
Timothy Vandall, City Administrator reported the WWTP is scheduled for start up on February 16. The swale in the 10” line has been straightened. A small retaining structure is in place near the clarifier. The Street Department will be beginning working soon to replace the overhead door with a wall.
Mr. Vandall then gave an update on the Streetscape Project. The manufacturer of the lights poles will be producing new poles at no cost to the City to replace those not meeting the specifications of the plans. The issue of all speakers being placed on one side of Douglas Avenue is being addressed. Alan Stefek reported he has seen one block of lights on all day. Mr. Vandall will look into the problem. The architect may be willing to take some responsibility for the banner arms and street signs being too far over the street.
Irene Pacey motioned to approve pay request #8 from APAC-Kansas, Inc., Shears Division. Alan Stefek seconded the motion. When put to vote all vote aye. Motion carried. Alan Stefek then motioned to approve pay request #5 from Heartstone, Inc. Cole Worrell seconded the motion. When put to vote all vote aye. Motion carried.
The following resolution was presented for Council action:
A RESOLUTION AUTHORIZING THE PUBLIC OFFICER OF THE CITY OF ELLSWORTH TO ABATE THE CONDITIONS CAUSING A NUISANCE IN VIOLATION OF ELLSWORTH CITY CODE 8.26.030 AND 8.26.040 PROVIDING THAT THE COSTS INCURRED BY THE CITY OF ELLSWORTH TO ABATE THE CONDITIONS BE CHARGED AGAINST THE PARCEL OF GROUND ON WHICH THE NUISANCE WAS LOCATED AS PROVIDED FOR IN ELLSWORTH CITY CODE 8.26.130
Cole Worrell motioned to approve the resolution. Irene Pacey seconded the motion. When put to vote all vote aye. Motion carried. The resolution was numbered 08-0210A.
Mayor Bahan reported he has received a complaint from a resident at the Pines Apartments. Mr. Bahan also requested recommendations to replace Bill Finke as the City representative to Economic Development.
Mr. Stefek requested Mr. Vandall contact the Street Superintendent for ideas to correct the drainage problem at Aylward Street and Dees Avenue. Ms. Pacey inquired if any progress had been made in developing Capital Improvement and Municipal Equipment Plans. All suggestions are being reviewed.
Mr. Vandall reported Dallas Scrip, Benefit Management Inc, will be presenting the Health Reimbursement Administration Option Plan to employees on January 11th. Also new zoning maps will be available for review shortly. KCMS will begin work soon on the roof at the Recreation Center. The inmate detail will be constructing a storage room for the recreation department under the balcony on the west end of the gymnasium.
Mr. Vandall then informed Council Ronnie Tenbrink, Recreation Director, would like to know what Council intends to do with the Recreation Center. It is currently being used for storage only. Council made no determination.
After visiting with the Street Superintendent Mr. Vandall recommends E. Third Street and E. North Main Street be targeted for major improvements. This undertaking will take many years to finish. Council indicated Third Street would be their priority. The alley behind City Hall is also a priority. Irene Pacey inquired if an Emergency Preparedness Plan is in place for the City. The City has adopted the County’s plan.
Alan Stefek motioned Council enter Executive Session with the City Administrator and City Attorney at 8:13 P.M. for the purpose of discussing non-elected personnel and the Council return to the regular meeting at 8:18 P.M. John Whitmer seconded the motion. When put to vote all vote aye. Motion carried.
Council entered Executive Session at 8:13 P.M. and returned to the regular meeting at 8:18 P.M. John Whitmer motioned to approve a merit increase, as recommended by the City Administrator and Street Superintendent, for Delvin Bettenbrock based on his annual review. Alan Stefek seconded the motion. When put to vote all vote aye. Motion carried.
There being no further business on proper motion the meeting was recessed until February 22, 2010.
Patti L. Booher
City Clerk
February 22, 2010
The Ellsworth City Council met in recessed session on the above date at 7:00 P.M. in the Council Chambers at City Hall.
In the absence of Mayor Stephen Bahan and Council President Alan Stefek Council member Cole Worrell nominated John Whitmer to conduct the business of the meeting. Mary Wires seconded the nomination. When put to vote all vote aye. Motion carried. John Whitmer then called the meeting to order. Other Council members present were Irene Pacey, Mary Wires and Cole Worrell.
Also in attendance were Timothy Vandall, City Administrator; Carey Hipp, City Attorney; David Smith, Chief of Police and Linda Denning, Ellsworth County Independent Reporter.
The Clerk presented 2 requests for extensions of Water/Sewer terminations. Irene Pacey motioned to approve the requests. Cole Worrell seconded the motion. When put to vote all vote aye. Motion carried.
Cole Worrell motioned to approve the consent agenda consisting of the minutes of the February 8, 2010 meeting. Irene Pacey seconded the motion. When put to vote all vote aye. Motion carried.
Timothy Vandall, City Administrator, updated the Steetscape Project. The project is near completion. It is unknown when the replacement light poles will be arriving. Mr. Worrell inquired if any determination had been made concerning the speakers being mounted on only one side of the street. Mr. Vandall replied the sound engineers believes it is not an issue. Should the Council determine the speakers need to be moved it can be done at any time.
Mr. Vandall also reported the WWTP should be operational on February 23rd. Council was reminded it could possibly be a year before the plant is in compliance with EPA regulations. It has been noted by residents near the ponds the odor is much stronger than usual. Kirkham Michael is researching a solution for the problem.
Cole Worrell motioned to authorize the Mayor to sign the contract with E.V. Cathodic Protection Service for street Chip and Seal. Irene Pacey seconded the motion. When put to vote all vote aye. Motion carried. Mr. Worrell inquired if maintenance will be completed prior to the Chip and Seal. Mr. Vandall will check with the Street Supervisor Superintendent.
Chief Smith gave an update of improvements to the Police Station.
Irene Pacey gave a brief overview of the Personnel Management workshop she had recently attended in Augusta, Ks. presented by the League of Kansas Municipalities. Mrs. Pacey also commented on the Streetscape and Library in Augusta.
Mr. Vandall next recommended the City purchase several of the poles being removed from the Streetscape. Mr. Vandall then imparted he had discussed the drainage problem at Novak and Aylward Streets with Street Superintendant Jim Zamrzla. Mr. Zamrzla believes the drainage can be improved by removing and replacing the curb and gutter on the corner. Mr. Zamrzla estimated the expense would be approximately $3,000. Work would last one to two weeks and the Street Department would be utilized for the repair. The City is limited to work that can be done on Evans Street due to the property being State right-of-way.
Mr. Vandall then recommended the City set aside funds to begin working to replace deteriorating streets. This would allow the City to not bond the project. This will require the replacement be completed one block at a time rather than all at once.
Mr. Vandall reported he continues to work with the County and the Medical Center on the Total Notify System. Mr. Vandall reminded Council a Planning Commission meeting is scheduled for February 25th and the Tourism Board will be meeting March 1st to review requests for disbursement of Transient Guest Tax.
The Smoky Hill Child Care Foundation continues to make progress in its efforts to provide a new child care facility. They should be receiving written notification from KDH&E the lots in the Homolka Subdivision are suitable for the Foundations’ needs.
Lastly Mr. Vandall reported a Driver’s Safety Course was held for City employee. The implementation of regular Safety Meetings may save money in premiums paid for Workers’ Compensation Insurance.
Cole Worrell then motioned Council enter Executive Session with the City Administrator, City Attorney, Chief of Police and City Clerk at 7:29 P.M. for the purpose of discussing non-elected personnel and the Council return to the recessed meeting at 7:34 P.M. Mary Wires seconded the motion. The executive session is due to protect the privacy interests of an identifiable individual. When put to vote all vote aye. Motion carried.
Council entered Executive Session at 7:29 P.M. and returned to the recessed meeting at 7:34 P.M. Cole Worrell motioned Council enter Executive Session with the City Administrator and City Attorney at 7:35 P.M. to discuss preliminary matters relating to the acquisition of real property and the Council return to the recessed meeting at 7:40 P.M. The executive session is required to protect the City’s financial interest and bargaining position. Mary Wires seconded the motion. When put to vote all vote aye. Motion carried.
Council entered Executive Session at 7:35 P.M. and returned to the recessed meeting at 7:40 P.M. Irene Pacey motioned Council enter Executive Session with the City Attorney at 7:40 P.M. to discuss preliminary matters relating to the acquisition of real property and the Council return to the recessed meeting at 7:45 P.M. The executive session is required to protect the City’s financial interest and bargaining position. Cole Worrell seconded the motion. When put to vote all vote aye. Motion carried.
Council entered Executive Session at 7:40 P.M. and returned to the recessed meeting at 7:45 P.M. No action was taken.
There being no further business on proper motion the meeting was adjourned until March 8, 2010.
Patti L. Booher
January 11, 2010
The Ellsworth City Council met in regular session on the above date at 7:00 P.M. in the Council Chambers at City Hall.
Mayor Stephen Bahan called the meeting to order. Council members present were Irene Pacey, Alan Stefek, John Whitmer, Mary Wires and Cole Worrell.
Also in attendance were Timothy Vandall, City Administrator; Carey Hipp, City Attorney; David Smith, Chief of Police; Harold Waymaster and Jim Beauchamp, Water/Sewer Department; Linda Denning, Ellsworth County Independent Reporter and David Cranston, Kirkham Michael.
The first item of the meeting was the consent agenda consisting of the minutes from the December 28, 2009 meeting and Claims Ordinance #A01-1209. Cole Worrell motioned to approve the consent agenda. John Whitmer seconded the motion. When put to vote all vote aye. Motion carried.
David Cranston, Kirkham Michael Engineers addressed Council. Discussion centered on the ground cover of an exposed pipe. Once the pipe has been covered there is a concern dirt may wash down into the clarifier. A guard rail will need to be installed to avoid the problem. If the guard rail cannot be installed by the Water/Sewer Department a change order will be necessary to complete this part of the project. The refurbishing of the shed located at the ponds will be completed by City employees.
Timothy Vandall, City Administrator, reported the Downtown Streetscape project is almost complete. A large section of concrete still needs to be poured at EES. Mr. Vandall also noted many of the light poles have been installed in the wrong locations and several do not have banner arms. These problems fall to the contractor to correct if the poles were properly marked on the plans. Mr. Vandall recommended removing the banner arms extending from the poles on 1st and 2nd Streets to allow clearance for taller vehicles. Mr. Vandall was instructed to contact the architect requesting he share the cost for the area on E. First Street that was not included in the project. Mr. Vandall then noted bricks for the project will continue to be sold. They will be laid once annually by the Street Department. Cole Worrell inquired if some of the traffic signs within the project need to be moved. Mr. Vandall will contact the Street Superintendent concerning the signs.
The 2010 Pay Plan was tabled until later in the meeting.
Following review by Council, Alan Stefek motioned to approve Pay Request #7 from APAC-Kansas, Inc., Shears Division. Irene Pacey seconded the motion. When put to vote all vote aye. Motion carried. Cole Worrell motioned to approve Pay Request #4 from Heartsone, Inc. Mary Wires seconded the motion. When put to vote all vote aye. Motion carried.
Alan Stefek motioned to approve the letter of understanding with Clubine Rettle to perform the audit of the 2009 financial statements of the City. Irene Pacey seconded the motion. When put to vote all vote aye. Motion carried.
Mr. Vandall then distributed 3 bids for a greens mower. Golf Course personnel recommended the purchase of the Toro brand mower. Funds were budgeted in Municipal Equipment for this purchase. Alan Stefek motioned to approve the purchase of the Toro greens mower. Cole Worrell seconded the motion. When put to vote all vote aye. Motion carried.
Mr. Vandall next volunteered to take the Mayor and Council members to the Wastewater Treatment Plant to observe the work being done. Mr. Vandall then reviewed a proposal from Benefit Management Incorporated. Council requested a representative from the company attend the next meeting.
Mr. Vandall informed the Council over the next few weeks he will be reviewing the 2009 ending balances in depth. He also reported Quarterly Safety meeting are again being implemented. The meetings may save the City up to 5% on Workers Compensation Insurance. Also as renovations wrap up at the Police Department they will begin at the Golf Course meeting room. Ceramic tile will replace the current laminate flooring.
Mr. Vandall has spoken with Don Cikank in reference to his inoperable vehicles and motor boats. Mr. Cikank will be attending the next Council meeting.
Mr. Vandall then requested each Council member consider their top 3 priorities for Capital Improvements and Municipal Equipment. These 2 funds are to be discussed at the recessed meeting on January 25th.
Alan Stefek motioned Council enter Executive Session with the City Administrator at 8:10 P.M. for the purpose of discussing non-elected personnel and the Council return to the regular meeting at 8:40 P.M. Irene Pacey seconded the motion. When put to vote all vote aye. Motion carried.
Council entered Executive Session at 8:10 P.M. and returned to the regular meeting at 8:40 P.M. Alan Stefek motioned to approve the 2010 Pay Plan with Council recommendations and that the merit increase percentages on the Pay Plan are not mandatory but suggested only. Irene Pacey seconded the motion. When put to vote all vote aye. Motion carried.
John Whitmer motioned to approve a merit increase for David Dolezal. Alan Stefek seconded the motion. When put to vote all vote aye. Motion carried. John Whitmer next motioned to approve a merit increase for DeAnne Hoch. Irene Pacey seconded the motion. When put to vote all vote aye. Motion carried. Alan Stefek then motioned to approve a merit increase for George Ward. Irene Pacey seconded the motion. When put to vote all vote aye. Motion carried. The last motion was made by Alan Stefek to approve a merit increase for Harold Waymaster. Mary Wires seconded the motion. When put to vote all vote aye. Motion carried.
There being no further business on proper motion the meeting was recessed until January 25, 2010.
Patti L. Booher
City Clerk
January 25, 2010
The Ellsworth City Council met in recessed session on the above date at 7:00 P.M. in the Council Chambers at City Hall.
Mayor Stephen Bahan called the meeting to order. Council members present were Irene Pacey, Alan Stefek, John Whitmer, Mary Wires and Cole Worrell.
Also in attendance were Timothy Vandall, City Administrator; Carey Hipp, City Attorney; Adam Larsen, Water/Sewer Superintendent; Jon Halbgewachs, Kirkham Michael Engineers; Harold Waymaster, Water/Sewer Department; Dallas Scrip, Benefit Management, Inc.; John Kerschner and Linda Denning, Ellsworth County Independent Reporter.
The Clerk presented a request for an extension of a Water/Sewer termination. Irene Pacey motioned to approve the request. John Whitmer seconded the motion. When put to vote all vote aye. Motion carried.
Alan Stefek motioned to approve the consent agenda consisting of the minutes of the January 11, 2010 meeting. Cole Worrell seconded the motion. When put to vote all vote aye. Motion carried.
Don Cikanek addressed Council in reference to the nuisance located on his property. Mr. Cikanek was requesting an extension to remove the nuisance. Council instructed the City Attorney to prepare a resolution for consideration at the next meeting to abate the nuisance. Council will choose the time frame to include in the resolution at the meeting.
Dallas Scrip, Benefit Management Inc., presented information on a Health Reimbursement Administration Option Plan to decrease the expense the City pays for health insurance. The plan would increase the deductible for health insurance. The City would assume the difference between the $1000 to $2500 deductible. Mr. Scrip reviewed examples of the risk the City would assume. Following discussion Council took no action.
Jon Halbgewachs next addressed Council. Mr. Halbgewachs reviewed progress at the WWTP. The first concern is the ground cover over a 10” return pipe. Mr. Halbgewachs assured Council the coverage is adequate. Another concern is a swale in the same line. Mr. Halbgewachs will direct the contractor to straighten the line prior to completion of the project. The next item of concern was keeping soil from the coverage from washing into the clarifier. Mr. Halbgewachs did not believe the soil would create a problem. A possible correction would be to install a short retaining wall/barricade. Council requested Mr. Halbgewachs research options and report back. Mr. Halbgewachs also informed Council it will take some time for the biological processes to begin working once the project is complete. It could possibly take 6 months to a year to be within KDH&E requirements.
Tim Vandall, City Administrator, distributed copies of change orders to date for the Streetscape project. Numerous problems have been reported with recently installed electric poles. Not all poles on Douglas Avenue have banner arms. The manufacturer has recommended adding banner arms to them. The manufacturer would cover the expense of the placement, but the arms would not match. Another recommendation was to move the poles with banner arms from side streets to Douglas Avenue. An additional problem is not all poles have electricity. A change order of approximately $14,000 would be necessary to put electric sockets on roughly ½ of the poles.
Irene Pacey submitted her priorities for Capital Improvements and Municipal Equipment. Alan Stefek inquired if the new lift station is operable. There is one minor problem with the station, but it is being addressed by the contractor.
Irene Pacey then motioned Council enter Executive Session with the City Administrator, at 8:40 P.M. for the purpose of discussing non-elected personnel and the Council return to the recessed meeting at 8:50 P.M. Cole Worrell seconded the motion. When put to vote all vote aye. Motion carried.
Council entered Executive Session at 8:40 P.M. and returned to the recessed meeting at 8:50 P.M. Alan Stefek motioned to approve a merit increase, as recommended by the City Administrator, for Clarissa Cunningham based on her annual review. Irene Pacey seconded the motion. When put to vote all vote aye. Motion carried.
There being no further business on proper motion the meeting was adjourned until February 8, 2010.
Patti L. Booher
December 14, 2009
The Ellsworth City Council met in regular session on the above date at 7:00 P.M. in the Council Chambers at City Hall.
Mayor Stephen Bahan called the meeting to order. Council members present were Irene Pacey, Alan Stefek, John Whitmer, Mary Wires and Cole Worrell.
Also in attendance were Timothy Vandall, City Administrator; Harold Waymaster, Water/Sewer Department; Linda Denning, Ellsworth County Independent Reporter and David Cranston, Kirkham Michael.
The first item of the meeting was the consent agenda consisting of the minutes from the November 23, 2009 meeting, Claims Ordinance #A01-1109 and CMB Licenses for the following businesses: El-Kan Western Riders, American Legion Paul Aylward Post #174, National Drovers Hall of Fame Association, Ampride Convenience Store, KwikShop, Inc., Pizza Hut of Ellsworth, Casey’s Retail Company, Jeff A. Gose (Gene Heartland Foods), City of Ellsworth Municipal Golf Course, Duckwall-ALCO Stores, Inc., Coach and Four Bowling Lanes, Inc. and Karen Paden. Alan Stefek motioned to approve the consent agenda. Cole Worrell seconded the motion. When put to vote all vote aye. Motion carried.
David Cranston, Kirkham Michael Engineers addressed Council. Mr. Cranston reported progress continues to be made on the Waste Water Treatment Project. The contractor still anticipates concluding the project near the end of the year. Mr. Cranston reviewed issues that had arisen during construction. Several problems will still need to be addressed, and which party will be accountable for the expense, to resolve the discrepancies.
Timothy Vandall, City Administrator, reported the Downtown Streetscape project is almost complete. A large area of concrete still needs to be poured at EES. Also the street lights should arrive later in the week. The portion of East First Street that was not included in the final plans has been addressed. Council verbally approved the change order.
Mr. Vandall also reported the apron project at the airport had been completed. A final walk through was done last week. Mr. Vandall, members of the Airport Advisory Board and the engineers for the project were all in attendance for the inspection. Carey Hipp, City Attorney, on behalf of the City, has entered into a contract with an appraiser for the possible acquisition of land to expand the airport.
Irene Pacey motioned to approve Pay Request #6 from APAC-Kansas, Inc., Shears Division. Cole Worrell seconded the motion. When put to vote all vote aye. Motion carried. Alan Stefek motioned to approve Pay Request #3 from Heartsone, Inc. Mary Wires seconded the motion. When put to vote all vote aye. Motion carried. Alan Stefek then motioned to approve Pay Estimate #2 from Smoky Hill, LLC. Irene Pacey seconded the motion. When put to vote all vote aye. Motion carried.
The following resolution was presented for Council action:
A RESOLUTION CONCERNING SERVICE, LICENSE AND PERMIT FEES WITHIN THE CORPORATE LIMITS AND SERVICE AREA OF THE CITY OF ELLSWORTH, KANSAS.
Cole Worrell motioned to approve the resolution. Mary Wires seconded the motion. When put to vote all vote aye. Motion carried. The resolution was numbered 14-1209A.
Following discussion, the proposed 2010 Pay Plan was tabled until the December 28th meeting.
Alan Stefek reported he had been contacted by a local businessman wanting to place a 2nd portable storage container on his commercial property. After review of code 8.30.030 F, Alan Stefek motioned Coach and Four Bowling Lanes be permitted to place a 2nd storage container on their property. Irene Pacey seconded the motion. When put to vote al vote aye. Motion carried.
Cole Worrell informed Council he had received complaints concerning snow removal in the parking area of the Post Office. It is not the City’s responsibility to remove the snow from that area.
Mr. Vandall then reported the projected numbers for the 2009 numbers are within 2010 Budget projected amounts. Also there will be no Planning Commission meeting during December. The next meeting will be held January 27, 2010. The City Inspector’s Report will be available for the next Council meeting.
Mr. Vandall relayed positive comments for both the Recreation Department (for the numerous programs offered) and the Street Department (for recent snow removal). Mr. Vandall inquired if employees will be permitted to leave following the Holiday Lunch scheduled for December 18th. Council agreed to allow employees to take the rest of the day off following the lunch. Council also consented to purchasing $50.00 in Chamber Certificates for employees.
Mr. Vandall informed Council he is working with ECMC to begin an instant notify system in case of an emergency or natural disaster. The notification would be via text messaging or telephone. Mr. Vandall is also awaiting more bids for repair of the Recreation Center roof.
A bid has been received to remove the trailer and house on S. Lincoln Avenue. The Administrator will seek additional bids and report back to Council. Mr. Vandall will approach the County Commissioners requesting they waive tipping fees at the landfill.
Alan Stefek motioned Council enter Executive Session with the City Administrator at 7:50 P.M. for the purpose of discussing non-elected personnel and the Council return to the regular meeting at 7:55 P.M. Mary Wires seconded the motion. When put to vote all vote aye. Motion carried.
Council entered Executive Session at 7:50 P.M. and returned to the regular meeting at 7:55 P.M. Alan Stefek motioned to increase Verle Willey from Step 9.5 to step 10 on the approved pay plan. John Whitmer seconded the motion. When put to vote all vote aye. Motion carried.
There being no further business on proper motion the meeting was recessed until December 28, 2009.
Patti L. Booher
City Clerk
December 28, 2009
The Ellsworth City Council met in recessed session on the above date at 7:00 P.M. in the Council Chambers at City Hall.
Mayor Stephen Bahan called the meeting to order. Council members present were Irene Pacey, Mary Wires and Cole Worrell. Council members Alan Stefek and John Whitmer were absent.
Also in attendance were Timothy Vandall, City Administrator; Carey Hipp, City Attorney; David Smith, Chief of Police; John Kerschner, Water/Sewer Superintendent; Josh Beckman, Kirkham Michael Engineers, David Buchholz, Water/Sewer Department and Linda Denning, Ellsworth County Independent Reporter.
The Clerk presented 2 requests for extensions on Water/Sewer terminations. Cole Worrell motioned to approve the requests. Irene Pacey seconded the motion. When put to vote all vote aye. Motion carried.
Irene Pacey motioned to approve the consent agenda consisting of the minutes of the December 14, 2009 meeting. Mary Wires seconded the motion. When put to vote all vote aye. Motion carried.
John Kerschner, Water/Sewer Superintendent, gave an update on continuing progress associated with the Wastewater Treatment Plant. John Halbgewachs is awaiting further information from APAC Shears regarding a grade issue and the breakdown of expenses to refurbish the shed at the treatment plant.
Tim Vandall, City Administrator, reported an appraiser has been contracted to work at the airport in anticipation of land acquisition for airport improvements. Mr. Vandall also informed Council the light poles for the Streetscape have arrived and are being placed. The project will be expanded to include a portion of E. First Street that had been previously been omitted. The State will not participate in this section of the project. A punch list is being kept to assure all minor damages will be repaired.
The 2010 Proposed Pay scale was tabled until January 11, 2010.
Mr. Vandall gave a brief overview of the City Inspector’s Report. He then reviewed the proposed CIP and Municipal Equipment Brochure. The goal of the brochure is to promote positive citizen participation. Mr. Vandall intends to present Council with a revised Capital Improvement and Municipal Equipment Funds plan in the near future.
Mr. Vandall then reported he and the Chief of Police had attended a County Commissioners meeting. The Commissioners were receptive to the idea of helping with the situation of dilapidated buildings within the City. Mr. Vandall will be preparing a list of the top 10 structures needing attention.
Mr. Vandall noted work continues on the Total Notify System. This undertaking would be in conjunction with Ellsworth County Medical Center and the County. Currently costs are being considered..
Mr. Vandall next presented a plaque and Lowe’s Gift Card to John Kerschner. Mr. Kerschner will retire December 31, 2009. Many projects have been completed while Mr. Kerschner has been in the Water/Sewer Department.
Irene Pacey then motioned Council enter Executive Session with the City Administrator, at 7:26 P.M. for the purpose of discussing non-elected personnel and the Council return to the recessed meeting at 7:31 P.M. Cole Worrell seconded the motion. When put to vote all vote aye. Motion carried.
Council entered Executive Session at 7:26 P.M. and returned to the recessed meeting at 7:31 P.M. Cole Worrell motioned to approve a merit increase for Officer Roger Paulson to a Step 9.5 on the approved pay scale. Mary Wires seconded the motion. When put to vote all vote aye. Motion carried.
There being no further business on proper motion the meeting was adjourned until January 11, 2010.
Patti L. Booher
November 9, 2009
The Ellsworth City Council met in regular session on the above date at 7:00 P.M. in the Council Chambers at City Hall.
Mayor Stephen Bahan called the meeting to order. Council members present were Irene Pacey, Alan Stefek, John Whitmer, Mary Wires and Cole Worrell.
Also in attendance were Timothy Vandall, City Administrator; Carey Hipp, City Attorney; Ron Tenbrink, Recreation Director; Harold Waymaster, Water/Sewer Department; Linda Denning, Ellsworth County Independent Reporter; and Don Cikanek.
Cole Worrell questioned the electric bill at the pool and the telephone bill for the airport. The Clerk explained the airport has 2 lines and the Recreation Director noted the pumps are still running at the pool. Cole Worrell then motioned to approve the consent agenda consisting of Claims Ordinance #A01-1009 and minutes of the October 26, 2009 meeting. John Whitmer seconded the motion. When put to vote all vote aye. Motion carried.
Don Cikanek requested an extension to remove inoperable vehicles and motor boats from his property. Following discussion Cole Worrell motioned to approve a 60 day extension. Alan Stefek seconded the motion. When put to vote all vote aye. Motion carried.
Timothy Vandall, City Administrator, reported the Downtown Streetscape project continues to make good progress. The contractor has begun placing bricks in the project. There is a possibility the trees that have been planted are not within the specifications of Ordinance #3005. This concern will be raised at the Streetscape meeting to be held on November 10th. Mr.Vandall assured the Council the fencing at the Elementary School will be financed by U.S.D. #327. Also several accidents have occurred in the downtown area. All incidents have been forwarded to Heartstone, Inc. Mr. Vandall requested he be contacted if a safety issue arises.
Alan Stefek inquired what affect road salt and de-icer would have on the trees and bushes. Mr. Vandall with contact the Street Superintendent for information regarding the concern. Cole Worrell inquired of the ramp on W. Second Street. Mr. Vandall informed Council the ramp was in the original plans but listed as a ramp only. The plans did not have length, height or grade included. The ramp will be constructed and the cost will be assessed to the City in a change order.
The Wastewater treatment plant continues to make progress. There has been no resolution to the lack of access at the lift station. The contractor continues to stay on schedule. Mr. Vandall also requested Council review the proposed Comprehensive Plan. The proposed plan is more detailed than the current ordinance.
Alan Stefek motioned to approve Pay Request #5 from APAC-Kansas, Inc., Shears Division. Irene Pacey second the motion. When put to vote all vote aye. Motion carried.
Council next reviewed the current fee schedule as approved by Resolution 22-1208A. Mr. Vandall is not proposing any changes other than raising the cost of diversions. Carey Hipp, City Attorney responded her fees are covered by the current diversion fees and she would not recommend the amount be raised. Cole Worrell inquired if the Golf Advisory Board recommended an increase in fees for 2010. A golf advisory board meeting is scheduled for November 10th and more information will be available following the meeting.
Mayor Bahan reported he enjoyed the League of Kansas Municipalities Regional Supper. Mayor Bahan the supper with Council members Pacey and Whitmer.
Ron Tenbrink, Recreation Director addressed Council requesting the insurance money received for damage to the Recreation Center roof due to a hail storm be diverted to improvements on the ball fields. Mr. Tenbrink informed Council the roof had been leaking prior to the storm. Many of the lights do not work and the facility either needs a great deal of maintenance or should be removed. Council instructed Mr. Vandall to get estimates to repair the roof.
Mr. Tenbrink also inquired what would be done with the old street lighting from the downtown area. A citizen recommended the lights be placed on Evans Street.
Carey Hipp, City Attorney, reported the FAA has given permission to pursue the purchase the land that has been previously discussed for the improvement plan at the airport. Ms Hipp will be contacting appraisers to appraise the 2 tracts of land.
Mr. Vandall informed Council the Clerk’s Office has had new cabinets installed. The floor of the meeting room at the golf course is beginning to show wear. Alternate flooring is being considered. Also, Mr. Vandall reported the Golf Course Superintendent is pricing new mowers and the Water/Sewer Department has been testing a used Jetvac truck.
Mr. Vandall recognized the Fire Department for helping with the Opera House fire in Wilson. He then inquired if the City would consider donating a portion of Homolka Subdivision for a daycare center. Council would entertain the idea when more information is available.
Also Mr. Vandall asked if the Council wishes to hold an employee dinner in December. The dinner was scheduled for December 18th.
Alan Stefek motioned Council enter Executive Session with the City Administrator and City Attorney at 8:02 P.M. for the purpose of discussing non-elected personnel and the Council return to the regular meeting at 8:07 P.M. Mary Wires seconded the motion. When put to vote all vote aye. Motion carried.
Council entered Executive Session at 8:02 P.M. and returned to the regular meeting at 8:07 P.M. No action was taken.
There being no further business on proper motion the meeting was regular until November 23, 2009.
Patti L. Booher
City Clerk
November 28, 2009
The Ellsworth City Council met in recessed session on the above date at 7:00 P.M. in the Council Chambers at City Hall.
Mayor Stephen Bahan called the meeting to order. Council members present were Irene Pacey, John Whitmer, Mary Wires and Cole Worrell. Council member Alan Stefek was absent.
Also in attendance were Timothy Vandall, City Administrator; Carey Hipp, City Attorney; David Smith, Chief of Police; John Kerschner, Water/Sewer Superintendent; Harold Waymaster, Water/Sewer Department; Linda Denning, Ellsworth County Independent Reporter; Jon Halbgewachs and David Cranston, Kirkham Michael Engineers and students from EHS Government class.
The Clerk presented 3 requests for extensions of scheduled Water/Sewer terminations. Cole Worrell motioned to approve the requests. John Whitmer seconded the motion. When put to vote all vote aye. Motion carried.
Irene Pacey motioned to approve the consent agenda consisting Claims Ordinance #01-1009 and minutes of the November 14th, 2009 meeting. Cole Worrell seconded the motion. When put to vote all vote aye. Motion carried.
John Halbgewachs and David Cranston presented an update on the Waste Water Treatment Plant. The project should be completed by the end of the year. Previously reported issues are being addressed. Several change orders for other items will be required.
Timothy Vandall, City Administrator, then reviewed the Project Board. Street lights for the downtown project should be delivered approximately December 15th. Several of the trees planted in the area were not approved species. The issue has been resolved. Mr. Vandall reported salt usage within the project should be kept to a minimum. The area east of Lyons State Bank has not been included in the work completed to date. Mr. Vandall is researching to determine why the section was not included.
Irene Pacey motioned to waive the facility user fee for use of the gymnasium and donate $300 to the Afterprom Committee. John Whitmer seconded the motion. When put to vote all vote aye. Motion carried.
Carey Hipp, City Attorney, explained the need for the Revised Scope and Fee to Provide Engineering Services for the Ellsworth Municipal Airport Land Acquisition Process. Although the City has entered into a 5-year agreement with HWS, the FAA has additional requirements to continue with land acquisition. John Whitmer motioned to approve the document. Cole Worrell seconded the motion. When put to vote all vote aye. Motion carried.
Mayor Bahan noted property owners should be notified prior to tree removal on their property.
John Kerschner, Water/Sewer Superintendent, next approached the Council seeking approval for the purchase of a jet/vac truck. Mr. Kerschner reviewed information for two trucks. The Water/Sewer Department has been putting money into the Municipal Equipment Fund for several years to allow funding for the purchase. After discussion Mr. Kerschner recommended purchasing the truck from Key Equipment. Mr. Kerschner then reported his intention to retire December 31, 2009. John Whitmer motioned to approve the purchase of a jet/vac truck from Key Equipment not to exceed $110,000. Irene Pacey seconded the motion. When put to vote all vote aye. Motion carried.
Chief Smith reported his department is no longer considering the purchase of a 4-wheel drive vehicle for this fiscal year. Mr. Smith also informed the Council the County Attorney has agreed to purchase cameras for the squad cars. Light bars are still needed to replace the older models on the cars. The Chief is pricing the units through the State Contract.
Mr. Vandall assured Council trees will not be removed without first contacting property owners. Mr. Vandall also reported the Ellsworth County Independent Reporter will be donating funds to the Cats in Action Program.
The Golf Course Advisory Board has recommended two options as possible resolutions to the ownership of cart sheds on City owned land. Both options were discussed at length. Cole Worrell motioned to approve Option 1 as recommended by the Golf Course Advisory Board. Irene Pacey seconded the motion. Money will need to be set aside in future budgets for the purchase of the sheds per the approval of Option #1. When put to vote all vote aye. Motion carried.
Mr. Vandall then reported 1 bid has been received for repair to the roof on the Recreation Center. Review of the Administrator’s recommendation for a new City Pay Plan was next discussed along with a Cost of Living Allowance for employees. The Council agreed to allow employees Christmas Eve day as a paid holiday in lieu of the 2010 COLA.
There being no further business on proper motion the meeting was adjourned until December 14, 2009.
Patti L. Booher
October 12, 2009
The Ellsworth City Council met in regular session on the above date at 7:00 P.M. in the Council Chambers at City Hall.
Mayor Stephen Bahan called the meeting to order. Council members present were Irene Pacey, Alan Stefek, John Whitmer, Mary Wires and Cole Worrell.
Also in attendance were Timothy Vandall, City Administrator; David Smith, Chief of Police; Linda Denning, Ellsworth County Independent Reporter; Josh Beckman, Kirkham Michael and Don Cikanek.
Alan Stefek motioned to approve the consent agenda consisting of Claims Ordinance #A01-0909 and minutes of the September 14 and 28, 2009 meetings. Cole Worrell seconded the motion. When put to vote all vote aye. Motion carried.
Don Cikanek requested an extension to remove inoperable vehicles and motor boats from his property. Council agreed to allow Mr. Cikanek 30 additional days.
Timothy Vandall, City Administrator, reported the Downtown Streetscape project continues to make good progress. There may be some inconveniences during construction but every effort will be made to accommodate businesses and their customers. Mr. Vandall requested he be contacted if an issue arises. Mr. Vandall then reported work on the airport apron continues to stay on schedule. There may be delays with both projects due to wet weather.
Mr. Vandall also reported progress continues to be made at the Waste Water Treatment Plant.
Irene Pacey motioned to approve Pay Estimate #4 – from APAC-Kansas, Inc., Shears Division. Cole Worrell seconded the motion. When put to vote all vote aye.
Mayor Bahan and Council member Pacey gave a brief synopsis of concurrent work sessions attended while at the League of Kansas Municipalities Conference. Both indicated they enjoyed the conference.
Mr. Vandall then reported he would like the City to begin producing a Capital Improvement Plan and Municipal Equipment Plan in an easy to read format. A copy of the plans would be available at City Hall for anyone that would like one. Mr. Vandall next informed Council a Planning Commission meeting covering the Comprehensive Plan will be held on October 28th at 6:30 P.M.
Mr. Vandall next noted work is being done on the bridge on 4th Street. Mayor Bahan remarked he has received positive comments about the curb at the Lutheran Church.
John Whitmer motioned Council enter Executive Session with the City Administrator at 7:22 P.M. for the purpose of discussing non-elected personnel and the Council return to the regular meeting at 7:32 P.M. Alan Stefek seconded the motion. When put to vote all vote aye. Motion carried.
Council entered Executive Session at 7:22 P.M. and returned to the regular meeting at 7:32 P.M. Alan Stefek then motioned Council enter Executive Session with the City Administrator at 7:32 P.M. for the purpose of discussing non-elected personnel and the Council return to the regular meeting at 7:42 P.M. John Whitmer seconded the motion. When put to vote all vote aye. Motion carried.
Council entered Executive Session at 7:32 P.M. and returned to the regular meeting at 7:42 P.M. Alan Stefek motioned to approve a merit increase for the City Clerk from step 5 to step 6 on the approved pay scale. Cole Worrell seconded the motion. When put to vote all aye. Motion carried.
John Whitmer motioned to enter Executive Session with the City Administrator for the purpose of discussing acquisition of real property at 7:44 P.M. and return to regular meeting at 7:49 P.M. Cole Worrell seconded the motion. When put to vote all vote aye. Motion carried.
Council entered Executive Session at 7:44 P.M. and returned to the regular meeting at 7:49 P.M. No action was taken.
There being no further business on proper motion the meeting was regular until October 26, 2009.
Patti L. Booher
City Clerk
October 26, 2009
The Ellsworth City Council met in recessed session on the above date at 7:00 P.M. in the Council Chambers at City Hall.
Mayor Stephen Bahan called the meeting to order. Council members present were Irene Pacey, Alan Stefek, John Whitmer, Mary Wires and Cole Worrell.
Also in attendance were Timothy Vandall, City Administrator; Carey Hipp, City Attorney; David Smith, Chief of Police; John Kerschner, Water/Sewer Superintendent and Linda Denning, Ellsworth County Independent Reporter.
The Clerk presented 3 requests for extensions for Water/Sewer terminations. Irene Pacey motioned to approve the requests. Cole Worrell seconded the motion. When put to vote all vote aye. Motion carried.
Alan Stefek motioned to approve the consent agenda consisting of the minutes of the October 12, 2009 meeting. Irene Pacey seconded the motion. When put to vote all vote aye. Motion carried.
Timothy Vandall, City Administrator, reviewed the Project Board. Mr. Vandall reported the contractor has started laying bricks in the Streetscape project. The project is currently on schedule despite inclement weather. There have been two accidents involving the project and those individuals have been directed to contact Heartstone, Inc., contractor for the project. Mayor Bahan inquired as to the status of a ramp to be constructed on the south side of 302 N. Douglas Avenue in conjunction with the project. Mr. Vandall reported it would be a change order and would cost approximately $6,000. Further investigation is required to determine what party is responsible for the cost. John Whitmer inquired if fall was good time to plant trees. Mr. Vandall will consult with Josh Webb concerning the planting of trees and shrubs during the fall.
Mr. Vandall also informed Council Smoky Hill Construction has completed the majority of the work on the apron at the airport. This project should be complete ahead of schedule.
John Kerschner, Water/Sewer Superintendent gave an update of the Waste Water Treatment Plant project. Several concerns have been noted and Mr. Kerschner is awaiting solutions from the engineer and contractor. Mr. Kerschner will keep the Council apprised of the situation and resolution of the issues.
The 2008 Audit was the next item on the agenda. Mr. Vandall and the Clerk explained funds from 2007 Transportation Development District Bond Issue had not been included in the financial statements of the City. The funds have now been added to reflect the amount held by Citizens State Bank along with all other funds of the City. Irene Pacey motioned to approve the 2008 Audit. Mary Wires seconded the motion. When put to vote all vote aye. Motion carried.
Irene Pacey requested the Mr. Vandall’s name be placed on the Contractor Checklist for Building Permit Consideration form. Mrs. Pacey also noted the roof on the shed under the water tower located at Webb Street and E. Second Street has loose shingles and needs to be repaired.
Mr. Vandall reported he and the Water/Sewer Superintendent continue to working to become a member of the Kansas One Call program. Mr. Vandall next informed Council the Planning Commission will meet on October 28 for the purpose of reviewing the proposed changes to the Comprehensive Plan and Zoning.
Mr. Vandall also reported an energy audit has been completed and the auditing company did not find any significant problems. Mr. Vandall then spoke on the importance of citizens input in relation to the CIP and ME Plans.
Alan Stefek motioned Council enter Executive Session with the City Administrator, City Attorney and the Chief of Police at 7:41 P.M. for the purpose of discussing non-elected personnel and the Council return to the recessed meeting at 7:46 P.M. Irene Pacey seconded the motion. When put to vote all vote aye. Motion carried.
Council entered Executive Session at 7:41 P.M. and returned to the recessed meeting at 7:46 P.M. Alan Stefek motioned to approve a merit increase for Officer David Tudor to a Step 7 on the approved pay scale. Irene Pacey seconded the motion. When put to vote all vote aye. Motion carried.
John Whitmer then motioned Council enter Executive Session with the City Administrator at 7:47 P.M. for the purpose of discussing non-elected personnel and the Council return to the regular meeting at 8:00 P.M. Cole Worrell seconded the motion. When put to vote all vote aye. Motion carried.
Council entered Executive Session at 7:47 P.M. and returned to recessed meeting at 8:00 P.M. Alan Stefek motioned to approve a merit increase for the Street Superintendent to a step 7 on the approved pay scale. John Whitmer seconded the motion. When put to vote all vote aye. Motion carried. Irene Pacey then motioned to approve a merit increase for the Water Distribution Foreman to Step 9.5 on the approved pay scale. Alan Stefek seconded the motion. When put to vote all vote aye. Motion carried.
There being no further business on proper motion the meeting was adjourned until November 9, 2009.
Patti L. Booher
